Sponsored Programs Administration changes award notification process

Photo of the word "research" in the dictionaryEffective immediately, Sponsored Programs Administration (SPA) will send only one notice of award to the principal investigator.

Principal investigators will receive an award package via email from their grant administrators. This package will be sent to the investigator after the grant account has been set up and will include the following project management forms:

  • Notice of award from SPA including terms and conditions of the award, grant account number and name of the grant administrator;
  • Award Access Authorization Form;
  • Sponsor award document;
  • Award budget; and
  • Other documents specific to a particular award.

The grant administrator will copy the PI/project director, co-PI(s) or project co-directors, the department head(s), the college/division head(s),and the department and college/division business administrator(s)as identified to SPA.

SPA’s goal to provide grant account numbers to investigators as quickly as possible so that work can begin on time.

SPA has established an internal deadline of 10 business days for providing investigators with their account numbers and award packages. The 10-day time line begins when SPA receives the sponsor’s final notice of award or fully signed contract; staff will strive to shorten this time line where possible.

Awards involving significant negotiation or requiring compliance approvals (e.g. Institutional Review Board) might take longer to set up. SPA will communicate such delays to the investigators and discuss any actions the investigators need to take for SPA to release the awards.

Urgent award notices will take priority based on project start date or other compelling factors. For example, an award for a project that is slated to start in two days will take priority over one that is not slated to start for two months.

For more information, contact Craig Mulligan at cmulligan@niu.edu.

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